Privacy Policy for Radio Free Montclair

Effective Date: 11/30/2025

Radio Free Montclair (“we,” “us,” “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (https://www.radiofreemontclair.org/) or interact with related services (e.g., email list, volunteer/contact forms). By using or registering on our site, you agree to the terms described below.

If you have any questions or concerns about our privacy practices, please contact us at: radiofreemontclair@gmail.com

What Information We Collect

We may collect and process the following categories of information:

• Personal Information you provide voluntarily – e.g., when you sign up for our email list, send feedback, participate in volunteer sign-up, contact us, or submit content. This may include your name, email address, and any other information you choose to share (e.g., comments, stories, recordings).

• Technical / Usage Data – when you visit the website, we (or third-party analytics tools) may automatically collect information such as your IP address, browser type, operating system, referring pages, pages visited, and browsing behavior (e.g., time spent, clicks).

• Cookies and Tracking Data – we may use cookies or similar tracking technologies to manage site functionality, store user preferences, analyze site usage, and improve user experience.

• User-Generated Content – any content you submit (e.g., show proposals, comments, feedback, stories, recordings) may be collected and stored.

How We Use the Information

We use the collected information for the following purposes:

• To communicate with you (e.g., send newsletters, updates, volunteer opportunities, event notifications) if you opted in.

• To process and handle volunteer sign-ups, contact form submissions, content submissions, and related communications.

• To improve and personalize your experience on our website (e.g., understand how visitors use the site, which pages are most popular).

• To maintain and manage our site’s technical operations and security.

• To administer, review, and possibly use user-submitted content (e.g., stories, recordings) — with your consent — for broadcasts or promotions, if you explicitly permit.

• To comply with legal obligations or protect our rights, property, or safety, if necessary.

If you submit content and do not tell us otherwise, please note that we may use your submission on the air or in other broadcasts. 

Cookies, Tracking & Third-Party Services

• We may use cookies, web beacons, and similar technologies to collect usage and log data, manage site preferences, and support site functionality.

• We may also work with third-party services (e.g., analytics, hosting, email-list providers, social media embed services) that may collect or process data on our behalf.

• If third-party services collect data, we rely on their privacy practices — though we aim to choose partners committed to data security and user privacy.

Data Sharing & Disclosure

We will not sell or rent your personal information to third parties. We may share information with third parties only in the following limited circumstances:

• With service providers who help us operate the website, manage email lists, or otherwise support our operations — and only when necessary to deliver services.

• With your explicit consent, for example, if you provide a recording or story and agree to its broadcast or publication.

• If required by law, or if we believe disclosure is necessary to comply with legal obligations, protect our rights, or the safety of others.

Data Retention

We retain personal information only as long as necessary to fulfill the purposes described in this policy, or as required by law. For example:

• Email list data may be kept until you unsubscribe.

• Submission data (e.g., content, feedback) may be kept for archival, broadcasting, or organizational needs, unless you request deletion.

• Log data and analytics information may be retained for internal reporting and site improvement, subject to periodic review.

If you wish to request deletion of your personal data, please contact us at radiofreemontclair@gmail.com

Security

We implement reasonable technical and organizational measures to protect personal information from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure — we cannot guarantee absolute security.

Your Rights & Choices

Depending on where you live and applicable law, you may have rights with respect to your personal data, including (as applicable):

• The right to access the personal data we hold about you.

• The right to request correction, deletion, or restriction of processing of your data.

• The right to opt out of future communications (e.g., unsubscribe from email list).

• The right to object to processing or request portability of data.

If you would like to exercise any of these rights, please contact us at radiofreemontclair@gmail.com.

Children

Our website is intended for a general audience and is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we may have collected such information, please contact us and we will delete it.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time (for instance, if we add new services or change how we process data). When we do so, we will revise the “Effective Date” at the top of this document. We encourage you to review this page periodically to stay informed about how we handle your information.

If changes are material, we may notify you (e.g., via email if you are on our mailing list) before they take effect.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our practices, please contact: radiofreemontclair@gmail.com